1. Letter from Employer
A formal letter from the applicant’s employer must be printed on official company letterhead and addressed to:
Consulate-General of Japan in New York
299 Park Avenue, 18th Floor,
New York, NY 10171
The letter should include the following:
- Applicant’s position in the company and duration of employment
- Detailed purpose and nature of the visit to Japan
- Daily schedule or itinerary during the stay in Japan
- Business contact in Japan: Include full name, company name, address, phone number, and designated contact person
- Responsibility for expenses: Clearly state who will be covering all costs incurred during the trip
Important: The letter must be signed in wet ink by a company official (no electronic signatures accepted).
2. Invitation Letter from Japan
- A formal invitation letter from the host company or business contact in Japan
Click the link to download the form.
3. Japan Letter of Authorization
- A signed Letter of Authorization authorizing the agency or representative to submit on your behalf
Click the link to download the form.
4. Proof of U.S. Residence
Submit one of the following showing current address:
- Driver’s License
- State I.D.
- Recent Utility Bill
5. Immigration Documents (Non-U.S. Citizens Only)
- Original Permanent Resident Card (Green Card) or valid U.S. Resident Permit
- For F or J visa holders: Submit a copy of your I-20 or DS-2019 with a valid signature from an appropriate school/program official
Photocopies are acceptable.
STATES UNDER NEW YORK JURISDICTION :
– New York
– New Jersey
– Pennsylvania
– Delaware
– West Virginia
– Connecticut (Fairfield County only)
– Puerto Rico
– Virgin Islands
